Your spending data is yours, and taking it with you shouldn't cost anything. In Kesef you export your transactions to CSV, JSON or Excel whenever you want, to run your own numbers in a spreadsheet, send them to your accountant or keep a backup. And the other way round, you import from Kesef's template or from a backup, for free.
Three formats, for three uses
- CSV, for any spreadsheet: one row per transaction with date, type, amount, category, payment method and note.
- Excel, to read without building anything: three sheets, with real numbers and dates. Transactions (with each one's currency and the amount in your main currency), a summary by category and another by month. The sheet names are in Spanish (Movimientos, Por categoría, Por mes).
- JSON, as a full backup: it's the file Kesef knows how to read back.
How to export
In Profile → Export data you choose the format and the period: the last 30, 90 or 365 days, your whole history or a range with start and end dates. The file goes out through your phone's share sheet, so you can send it by email or WhatsApp, or save it to Drive, iCloud or Files.
What's free and what's Pro
Exporting the last 30 days to CSV or JSON is on the free plan: it's what you need to take your data with you or back up the month. With Kesef Pro you export any period, your whole history included, and to Excel with the summaries.
Importing: Kesef's template or a backup
Importing is free and lives in Profile → Import data. Kesef reads two things. The first is its Excel template, which you download from the same screen: it has a sheet for expenses (Gastos), one for income (Ingresos) and one with instructions (Instrucciones), and the sheet and column names have to stay exactly as they are, in Spanish. It's how you bring into Kesef what you kept in another spreadsheet, by copying it into the template. The second is a Kesef .json backup.
Before confirming you see what's going to be imported, and you choose whether it's added to what you already have (Merge) or replaces it (Replace).
Kesef doesn't import a CSV or a spreadsheet in any other format, and it has no importers from other apps: anything from outside has to go through the template.
And if what you want is not to lose anything
Exporting is for taking your data with you. To have it on more than one phone without moving files around, there's the optional account: what you log on one shows up on the others.
- Where is my data stored?Where your data lives, with and without an account.
- Exporting your expenses: what it's actually for and how often to do itWhat to do with your expenses once they're exported.
- Expense app vs spreadsheet: a point-by-point comparisonExpense app or spreadsheet: a point-by-point comparison, and how to move between them.
- Spreadsheet or expense app? When each one is the right answerSpreadsheet or expense app: when each one makes sense.
Frequently asked questions
Can I export my expenses for free?
Yes: to CSV or JSON, the last 30 days, without Kesef Pro. Exporting your whole history or any other period, and to Excel, is part of Kesef Pro.
What's in the Excel file?
Three sheets: the transactions (date, type, category, account, payment method, detail, amount, currency and the amount in your main currency), a summary by category and one by month, with numbers and dates your spreadsheet recognises as such.
Can I import my expenses from another spreadsheet?
Yes, by moving them into Kesef's Excel template, which you download from Profile → Import data. Kesef doesn't read a CSV or a spreadsheet in any other format.
Can I export to PDF?
No. The formats are CSV, JSON and Excel.
Is importing part of Kesef Pro?
No. Importing from the template or from a .json backup is free.